Managed Print Services
It is a comprehensive approach that businesses and organizations use to manage their printing and imaging devices.
Managed Print Services (MPS) refer to a comprehensive approach that businesses and organizations use to manage their printing and imaging devices, as well as the associated processes and workflows. MPS is typically offered by third-party providers who specialize in optimizing print environments to reduce costs, improve efficiency, and enhance document security.
Key components of Managed Print Services include:
Assessment and Analysis
An initial assessment is conducted to evaluate the current print infrastructure, including the number and types of devices, usage patterns, and associated costs.
Device Management
MPS providers help manage the entire fleet of printing devices, including printers, copiers, scanners, and fax machines. This involves maintenance, repair, and replacement of devices as needed.
Supply Management
The service provider takes care of ordering, stocking, and delivering printing supplies such as paper, ink or toner cartridges, and other consumables.
Optimization:
MPS aims to optimize the print environment by identifying and eliminating inefficient or underutilized devices. This helps in reducing the overall number of devices and streamlining workflows.
Cost Reduction
By analysing print usage and device performance, MPS providers can identify areas where costs can be minimized, such as reducing unnecessary printing, optimizing device placement, and choosing cost-effective supplies.
Remote Monitoring and Support
MPS providers often offer remote monitoring of devices, enabling them to detect issues and address them proactively. This minimizes downtime and improves overall device performance.
Environmental Impact
MPS can contribute to sustainability efforts by reducing paper waste and energy consumption through device optimization and paperless workflows.
User Training
Many MPS solutions include user training to promote responsible printing behaviour and educate employees about the efficient use of print resources.
Continuous Improvement
MPS is an ongoing process. Providers regularly analyse the print environment, gather data, and make adjustments to ensure that the print environment remains efficient and cost-effective.
Benefits of implementing Managed Print Services with SHRO SYSTEMS include cost savings, improved productivity, reduced environmental impact, enhanced document security, and a more streamlined and efficient print environment.
It’s important to note that the exact scope and features of Managed Print Services can vary based on the provider and the specific needs of the organization. Businesses considering MPS should carefully evaluate providers and choose one that aligns with their goals and requirements.